7 Ways a School Management Systems Makes Your Day-to-Day Tasks Easier

free school management system

In simple words, the school management system helps the institutions managing their daily operations. Managing a school does not only involve delivering lessons to the students. There are numerous tedious and repetitive works to be taken care of. From attendance to admission to managing the academic calendar, the schools have to look after many administrative tasks. A school management system addresses these administrative issues with minimal human intervention. This way, it increases the productivity and efficiency of the schools and teachers. This article will discuss seven roles of school management systems that make them essential for future schools.

school management system

Attendance Report

One of the very basic tasks of the teachers is to record the attendance of the students. This task may sound simple, but it can take a whole lot of time which can otherwise be used constructively. At the same time, this data about students’ attendance is crucial while reviewing their performance or just for disciplinary purposes. An online school management system takes attendance automatically, making the task simple. Teachers can use this data about attendance to understand students’ progress. They can notify the parents about the receipt of sick leave or about skipping the class without permission.

Effective Communication

When the school administration teaches and does not share the same physical space, seam-less communication becomes more than ever. School management systems allow the parents to reach the school if there are any issues and vice versa. It also facilitates accessible communication between teachers and the students. Students can contact their teachers at any time if they are facing any problems regarding their lessons. Features like bulk SMS or emails are used to notify the parents about special school activities. The school management system also makes it easier for the teachers to stay connected with the school administration.

Grading and Exam Management

Exams and grading are essential to assess the progress of the students and the effectiveness of the lessons. School management software makes it easy for the teachers to prepare the exams, upload the exams and conduct the exams. It allows the teachers to try different forms of the exams to assess the students properly. The systems help with grading with minimal human intervention, which saves a lot of time and minimizes the chances of human error. Furthermore, it generates and records the results throughout the academic year, making it easier for the parents and students to access the records.

Fee payment

Fees payment can be hectic for both the school management and the parents of the students. Long queues at the bank or the school during the starting of every session are a prevalent scenario. A school management system offers platforms to pay the fees online. This makes the task significantly more accessible and convenient for the parents. The school administration also finds it easier to keep track of such a massive number of transactions. It also minimizes late fee payments as the system can alert the parents about the fees due date or any other updates.

Admission Management

The admission seasons can be draining for the school management staff as they have to deal with hundreds and thousands of applications. With so much paperwork involved, it increases the chances of human error and duplication issues. The school management system helps the schools to manage and record all the required data. It reduces the files and papers; the schools can access any information about the students at any time they want. The chances of losing any information become almost nonexistent.

Quality of Education

The school management system increases the quality of the knowledge delivery and its retention by the students. The teachers can use the software to take more personalized classes to help their students. They can quickly upload the materials, and the students can also download the same any time they want. Not only that, school management software allows the teachers to understand the shortcomings of the students. This helps them to make the lessons more student-oriented. The students also can upload their homework or assignments using such a platform. If the students require any help regarding their studies, they can reach their teachers without any trouble.    

Transportation Tracking

With so many things happening around us, the schools must ensure the safety of the students while traveling in the school vehicles. The school management system comes with the feature of managing and tracking school vehicles. It uses interactive maps and advanced tracking technologies to give real-time updates about the route of the school vehicle. This can guarantee their safety and make the parents assured about the safety measures taken by the schools.


The increasing digitization in every sector makes it essential for the education industry to embrace technologies like school management systems to increase their efficiency. School management software can benefit everyone, from administration to teachers to students to parents. AddWeb Education Management System a similar free school management system that automates almost everything in your school so that you can only focus on delivering high-quality service effortlessly. Log on to our website to know more about how it works and how it can benefit your organization.   

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